Job Description

Function title: Legal Assistant
Reference: NOC-DP-2025-FGIII/931
Location: Brussels
The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties - Information about living in Brussels
Nature of the competition: Internal and external competition
Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
Function group: Function group III
Job level: 8-10 - Check salary simulations for the basic grade
Generic post: Assistant
Number of posts: 1
Duration of engagement: 5 Year(s) - extension or conversion of the contract is possible – see “Useful information” section
Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
Directorate/Service: DP/RSD - The Rules & Regulations & Social Dialogue Service
Working arrangement: Hybrid work (A blend of onsite and remote work). Please note that EUROCONTROL does not offer full-time remote working arrangements.
Competition publication date: 08/05/2025
Competition closing date: 05/06/2025 (23:59 Brussels time)
Reserve list: Applicable - See details in the "Useful information" section

Your team

Within the Directorate of People, Rules, Regulations & Social Dialogue (RSD) establishes, develops and maintains HR policies, staff regulations and employment conditions provisions, and advises on compliance with legal aspects of HRS policies in all administrative areas. It also prepares, supports and executes the Social Dialogue and Consultation process.

The legal assistant provides support in and contribute to legal matters, drafts and reviews of legal texts, working papers, etc. and provide advice and support in handling various service matters, while ensuring compliance with applicable rules and regulations. The Legal Assistant ensures the meticulous organisation and planning of legal and administrative processes, maintaining rigorous attention to detail and proactively managing deadlines, priorities, and procedural steps to support the smooth functioning of the service.

Your role

Your role will be to:

Contribute to the drafting and review of legal texts, working papers, etc. and ensure compliance with applicable rules and regulations.
Conduct legal research and handle administrative legal matters within the context of staff complaints, investigations, etc.
Prepare the planning and required actions to comply with the applicable legal processes and procedures (statutory committees, complaints procedure etc.).
Plan the workload of the service and maintain an overview of activities and associated deadlines.
Maintain and publish statutory and regulatory texts (Staff Regulations, Office Notices etc.).
For Statutory Committees, organise meetings by preparing and coordinating agendas, working papers and presentations, taking minutes, and proactively following up on actions; for Social Dialogue, take minutes of meetings, draft reports for technical meetings, and contribute to the development of working papers and presentations.
Provide advice and support to management, and contribute to working groups, committees, etc. as needed.
Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

University degree in law of 3 years and minimum 4 year relevant professional experience or university degree in law of minimum 4 years and minimum 3 years of relevant working experience.
Experience or knowledge of employment conditions gained in a public international organisation or a law firm.
Experience in conducting legal research.
Experience in organising statutory committees and Social Dialogue meetings would be considered an asset.
Technical drafting skills.
Planning and organising: you know how to plan ahead and adapt as required.
Analytical thinking: you analyse information and identify critical relationships.
Communication: you adapt communication to different situations and audiences .
Quality focus: you set and foster high quality standards.
Teamwork: you foster teamwork.
Sense of confidentiality.
Ability to work in a multinational and multicultural environment.
Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
The working languages of the Agency are English and French. For this job, candidates must be proficient users of English and French at level C1.
The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

Applications will be accepted from nationals of EUROCONTROL Member States only.
The selected candidate may be required to provide documentary evidence confirming they meet the minimum education requirements. They will be informed if and when specific evidence is needed. Please note that no offer (for external candidates) or appointment (for internal candidates) will be made until the necessary evidence, if required, is validated.
The selected candidate will be offered a contract for a duration of five (5) years in accordance with the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL. This contract may be renewed for a total duration of up to nine (9) years, or it may be converted into an undetermined contract.
The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post.
The successful candidate shall be engaged in principle at the basic grade of the advertised grades.
Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
Information on salary and benefits can be found on our Careers site
EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
Candidates should go to our Careers site and read the tips on how to apply.