The Position:

The Administrative and Finance Officer position is located in the UNFPA Country Office (CO) in Addis Ababa. Under the direct supervision of the Programme Coordinator and in close collaboration with the PCU team, as well as with participating UN agencies, AUC, RECs and CSRRG focal persons, the Administrative and Finance Officer contributes to effective coordination, implementation, monitoring and reporting of SIARP 2.0. Violence against women and girls is a global human rights violation. The 2030 Agenda and Agenda 2063 prioritize gender equality and eliminating this violence. The Spotlight Initiative, funded by the EU, combats this issue. SIARP 1.0 strengthened legal frameworks, supported reforms, and empowered civil society. SIARP 2.0 builds on this, aiming to address violence and improve sexual and reproductive health outcomes. It utilizes a rights-based approach, targeting root causes and promoting systemic change. The program focuses on legal reforms, prevention, service delivery, and empowering women's rights organizations, hence, the Associate is needed for effective implementation of the programme. 

 How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; end gender-based violence and harmful practices including ESA regional priority: to prevent Sexual Transmission of HIV. 

The transformational journey mapped out in the Strategic Plan leads to 2030 and the achievement of universal access to sexual and reproductive health and reproductive rights. Emerging trends inform the plan, new and expanded priorities add to longstanding commitments, and “how we work” is changing. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in Programme results.

Job Purpose:

The Administrative and Finance Associate position for the Spotlight Initiative Africa Regional Programme (SIARP) 2.0 aims to provide crucial support to the Programme Coordination Unit (PCU) in Addis Ababa, Ethiopia. This role ensures efficient financial and administrative operations to advance the SIARP 2.0 mandate, which focuses on eliminating violence against women and girls and strengthening sexual and reproductive health rights across Africa. 

Reporting to the Programme Coordinator, the Associate facilitates timely resource availability, manages financial processes, and supports program management. Responsibilities include assisting in evidence-based planning, monitoring expenditures, preparing reports, and managing knowledge platforms. The position requires collaboration with UN agencies, the African Union Commission (AUC), Regional Economic Communities (RECs), and the Civil Society Regional Reference Group (CSRRG). 

Ultimately, the Associate contributes to the effective implementation and coordination of SIARP 2.0, ensuring compliance with guidelines, and supporting the achievement of measurable results in combating gender-based violence and promoting gender equality.

Responsibilities:

The Administrative and Finance Officer contributes to effective coordination, implementation, monitoring and reporting of SIARP 2.0, working under the supervision of the Programme Coordinator and in close collaboration with the PCU team, as well as with participating UN agencies, AUC, RECs and CSRRG focal persons. 

His/ Her duties and responsibilities are as follows:

Financial, administrative and other operational support

• Provide support on and, review and analyze all PCU and relevant participating UN agencies expenditures to monitor progress.
• Collaborate with PCU and other teams in the AUC, participating UN agencies and the CSRRG and the UNFPA ESARO Operations Unit, on administrative and financial management tasks, including preparation of meetings, strategic events, travel, procurement and other related functions.
• Collaborate with Programme Assistants and Associates in the UN DCO - Regional Office for Africa, participating UN agencies and AUC as relevant.

Evidence-based planning, programme management and oversight

• Assist in the evidence-based planning, implementation, monitoring and reporting of interventions under SIARP 2.0 towards achieving measurable results.
• Establish programme planning information and schedules to support the PCU and participating UN agencies.
• Compile basic data to support preparation of periodic progress reports of SIARP 2.0, working closely with the M&E Officer and RUNO focal points.
• Contribute to ensuring compliance of SIARP 2.0 with global Spotlight Initiative programme guidelines.
• Contribute to the analysis of SIARP 2.0 performance.
• Prepare relevant financial reports on SIARP implementation, as well as support reporting on operational issues.
• Support annual and quarterly work planning and monitoring processes, including with PCU, RUNOs and CSRRG.
• Assist with revisions of the SIARP 2.0 with key parties and business units as may be required.
• Manage the PCU diary and provide Secretariat support to programme meetings with participating UN agencies and the SIARP 2.0 Regional Steering Committee.

Knowledge Management Support

• Regularly update the SIARP knowledge platform with relevant products; including programme documents, mission documentation, meeting minutes and reports, among others.
• Collaborate with the Advocacy, Communication and Knowledge Management Officer in preparing knowledge products reflecting emerging issues, best practices, lessons learned etc. from SIARP 2.0-supported interventions.
• Assist with information gathering on various aspects of the elimination of violence against women and girls (EVAWG), harmful practices (HP) and sexual and reproductive health and rights (SRHR) and contribute to the preparation of strategic documents.

Carry out any other duties as may be required by the supervisor.

Qualifications and Experience: 

Education: 

Completion of secondary school is required. A degree in Public Administration, Finance, Economics or another relevant subject is desirable.

Knowledge and Experience: 

• 7 years of relevant experience in effective and efficient support to management of development programmes in the private and/or public sectors.
• Ability to use analytical tools and logic to gather and define information on development situations, problems, and draw logical conclusions guided by data.
• Able to make timely and appropriate decisions, taking into consideration prevailing issues and evidence, and conducting facilitative consultation.
• Possess strong organizational, communication and interpersonal skills.
• Demonstrated ability to work in a team environment and within multiple diversity contexts.
• Experience in the United Nations system is desirable.

Languages: 

• Fluency in English is required. Working knowledge of other official UN languages is desirable.

Required Competencies:

Values:

• Exemplifying integrity.
• Demonstrating commitment to UNFPA and the UN system.
• Embracing cultural diversity.
• Embracing change.

Core Competencies:

• Achieve results
• Being accountable
• Developing and applying professional expertise/ business acumen
• Thinking analytically and strategically
• Working in teams/ managing ourselves and our relationships
• Communicating for impact

Functional Skill Set:

• Excellent oral and written expression
• Excellent analytical and organizational skills
• Stakeholder Engagement 
• Teamwork and Inclusive Collaboration
• Managing Performance
• Feminist and human-rights based principles
• Creative Problem-Solving

Compensation and Benefits: 

This position offers an attractive remuneration package including a competitive net salary, health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA is dedicated to fostering a work environment that upholds the values of gender equality, diversity, integrity, and a healthy work-life balance. We are committed to equitable representation within our workforce and encourage applications from women, persons with disabilities, and individuals from diverse backgrounds. UNFPA promotes equal opportunity in all aspects of employment, including appointment, training, compensation, and selection. Our inclusive approach is central to our mission, and we welcome talent from varied cultural and professional backgrounds.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.