Job Title: Programme Associate

Unit/Office: Pakistan 

Duty Station: Islamabad 

Contract Modality: NPSA 

Grade Level: NPSA 5 

Reports to (Title/Level): Programme Specialist KOICA

Background

Gender equality and women’s development hinges very strongly on an ecosystem that promotes women’s economic empowerment and their access to supporting resources, goods, and services. In this context, the role of digital technologies remains key to catalyze the economic empowerment of women. However, women and girls often have less access to technology and the internet compared to boys and men. Particularly in developing countries, women struggle to afford technology and internet access. As Pakistan emerges as one of the IT hubs in the world, it is unfortunate that only 14% of women are engaged in the tech sector. Pakistan’s will to embrace digitalization offers an opportunity to boost women economic empowerment, bridge the digital divide and in the long-term address gender inequalities.

Towards the purpose of accelerating economic engagement of young women through digital enablement and innovation, UN Women – with support from KOICA – will be embarking on a four-year project in selected districts across the country. The project will aim for the following two objectives: Increase capacities on digital literacy so that young women in the 18 to 35-year-old age bracket have wider participating opportunity in the technology sector, through capacity building programs and mentorships with experts; Create a conducive environment for young women to enter the technology sector - including IT enabled services (ITeS), software development, and data analytics - through engagement with private sector and government stakeholders.

Through project outputs, the project will aim to economically empower youth and women by building their skills and capacity to partake in the fourth industrial revolution and bridging industry-academia linkages for increased employability. The skills will be identified based on a mapping study to be conducted in the inception phase and will provide different sets of skills from digital marketing to advanced skills like robotics, coding and/or data analytics.

Reporting to Programme Specialist KOICA, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds; 
• Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;  
• Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and  
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.  

1. Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;  
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; 
• Prepare non-PO vouchers for development projects; 
• Process payment for consultants, as delegated; 
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system. 

1. Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; 
• Make travel arrangements for the Programme Team, including travel requisitions and claims; 
• Draft minutes in meetings, as delegated;  
• Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and
• Organize and coordinate filing of documents; maintain mailing lists. 

1. Provide administrative support to resource mobilization:

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. 

1. Facilitation of knowledge building and knowledge sharing:

• Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues. 

1. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

Integrity;

Professionalism;

Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;

Accountability;

Creative Problem Solving;

Effective Communication;

Inclusive Collaboration;

Stakeholder Engagement;

Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: 

https://www.unwomen.org/en/about-us/employment/application-process#_Values

Education:
Bachelor’s degree in business or public administration is desirable. 

Experience:

At least 5 years of progressively responsible experience in administrative or programme management/support is required.  

Experience in working in a computer environment using multiple office software packages is required.

Experience in the use of ERP systems, preferably Oracle Cloud, is desirable. 

Experience in supporting a team is desirable.

Languages:

Fluency in English and Urdu is required.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11- Personal-History-Form-en.doc

Applications without the completed UNWomen P-11 form will be treated as incomplete and will not be considered for further assessment.

HEC Attested degrees are a prerequisite for employment at UN. During the recruitment process candidates may be required to present HEC attested degrees. Foreign Qualified Candidates: Foreign degree holders shall be required to (i) Present a verification/certification letter from the university verifying the degree & student enrollment, or (ii) Foreign degree Equivalence Letter from HEC.